1) COMPUTERIZED BILLING
2) COMPUTERISED ACCOUNTING.
1) Monthly / Quarterly Computerized Members Contribution Bills.
2) Monthly Computerized Receipts for amount received from Members.
3) Monthly Members Collection, Receipt and Outstanding Statement.
4) Generation of Cash Book, Bank Book.
5) Generation of Members and General Ledger.
7) Trial Balance, Income & Expenditure, Receipts & Payments, Balance Sheet.
8) Finalization of Accounts at the end of Year.
9) Other accounting requirements as per need.
Bank: Cheques will be banked once/twice in a Month along with passbook updation by the Society or by us, details of deposits to be provided for billing on monthly basis.
Bills & Receipts: Bills and Receipts will be delivered to your Office or Your Office bearer will be collecting the bills from our office before 10th of every Month.
Final Accounts: Finalization will done in the month of April and May. The Society is obliged to provide cash and cheque payment expenses vouchers after end of every month.
Rates for Billing and Accounting shall be Per Member Month. Write for Quotation with full address of the Society, total Members, Name of Secretary and Contact No.
3) INTERNAL COMPLIANCE ADUIT OF HOUSING SOCIETY.
Need : To restore Society’s Administration or for Compliance as per Bye Law and per M.C.S.Act. 1960, Internal Compliance Audit is Must.
1) Under this Scheme Half yearly, Nine Monthly, Yearly Internal Checking is done.
A) Accounts Records : Collection Records, Cash Book, Bank Book, All Payment Vouchers, approved by Officer bearers. General Ledger, Member Ledger, Bills, Receipts, Investments(Fixed Deposits),TDS and Income Tax details, etc.
B) Statutory Records : Share Register, I-Form Register, J-Form Register, Nominee Register, Asset Register, Dead Stock Register, Investment Register, S.F. Register. Charge Register, Flat Transfer Register, O-Form Register.
C) Other Records : General Body and Managing Committee Minutes, Flat and Share Transfer Documents, Other Major Repair Bills, Quotations, All Correspondence to DRCS and Other relevant Records.
D) Guidance for best Housing Society Management : Functions of Housing
Society, Functions of Property & Society Manager, Functions of M.C.
Functions of Statutory Auditor, Functions of Legal adviser.
4) YEARLY STATUTOTRY
AUDITING SERVICES.
We make Arrangement of the Audit through Govt. Panel Auditor. Such arrangement is free. You will have to pay Auditor Fee to Auditor, Report Charges & Visiting Charges,
1) Audit of Co-operative Housing Society is mandatory and the Audited Report is to be placed before AGM before 30th September and the return is to be filed at Co-operative Department’s Website. Appointment of Auditor should be done in AGM or SGM and the Auditor should be from the Panel list of Co-operative department only. We have a team of Govt. Panel Auditors from whom you can seek Audit services which can be arranged at your Society Office or at our Office where accounts are maintained. If Society does not do the audit and not conduct AGM before 30th of September, then on complaint of Member Dy.Registrar of Co-op. Societies gives show cause notice and appoints Administrator as per provision of M.C.S.Act. 1960. Hence statutory audit is mandatory.
2) Under Co-operative Audit following job will be done :
Verification and Checking of Accounts Records i.e. Collection Register, Cash Book, Bank Book, Pass Book, Member Ledger, General Ledger, T/B, Income & Expense Statement, Balance Sheet, Other grouping, Fixed Deposits, Statutory Records Minutes Books and Other relevant Records including, Flat transfer records.
3) Audit Report comprises of Audit Report, Audit Remarks, Accounts Report and Audit Memo No.1 & 28 as per provision of M.C.S.Act. 1960 & Rules 1961.
4) Audit Report is given to the Society and the Society is obliged to file the Return to Dy.Registrar of Co-op. Societies, where Society is registered. 5) Special Report in case of Fraud & Embezzlement of money is submitted to DRCS.
5) STATUTORY RECORD KEEPING:
1) Society Records/ Registers are prepared after registration of the Society. Under this following work will be done.
2) Verification and checking each and every Flat Owner File/Title for issue of Share Certificate. For this the Society has to maintain Each Flat Owner’s file with copy of full Agreement, Possession Letter and Application for Membership.
3) Following Records are Prepared for Issuing of Share Certificate :
i) Share Register.
ii) J-Form Register.
iii) I-Form Register.
iv) Nominee Register.
v) Writing Names of Members on Share Certificates.
4) Society has to maintain Other Statutory Records as Under :
i). S.F. Register.
ii). Asset Register.
iii). Dead Stock Register.
iv). Investment Register.
v). “O” Form Register.
vi). Charge /Mortgage Register of Flats/Shops.
vii). Flat /Shop / Unit Transfer Register.
Co-Operative Housing Society Management 